Send evidence by email

Your organisation has its own address for evidence, such as bewijs+k7m2q9xd@peilaro.nl. You find it on the Evidence page, with a button to copy it. Every member can use it. Forward the report of an internal audit, for example, or a signed list from your scanner.

Put the clause number in the subject, such as "7.2" or "Evidence 7.2 internal audit". When your organisation works with more standards and a number means something else in each of them, add the standard: "ISO 27001 A.5.1", "27001 A.5.1" or "9001 8.5.1". A clause the standards share, such as 7.2 Competence, is filled in once and counts for every standard.

Each attachment becomes a separate piece of evidence for that clause, dated the day the mail came in, with a note of the subject and the sender. Without attachments we record one piece of evidence with only that note. We accept PDF, Word (docx), Excel (xlsx), PNG, JPG and attached mails (eml), up to 20 MB per file. Other files and images in the text of the mail are skipped.

Send the mail from the address you sign in with. Within a few minutes you get a reply: where the evidence is, or why it did not work, such as an unknown clause number. An organisation that is read-only cannot receive evidence by mail.

Owners and admins can make a new address, for instance when the old one was passed around too widely. The old address then stops working. Attachments are stored encrypted in the European Union, like evidence you add in the app.